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HI is looking for Institutional Partnership Officer Luxembourg

Location: LUXEMBOURG (Luxembourg)
Contract: CDI (part-time employment – 20 hours per week)
Start date: 15/10/2021
Application deadline: 31/07/2021

“Outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity”

Handicap International is changing his name and becomes « Humanity & Inclusion ». HI, Humanity & Inclusion is an independent and impartial aid and development organisation with no religious or political affiliations operating in situations of poverty and exclusion, conflict and disaster. We work alongside people with disabilities and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.

Since the organisation was first founded in 1982, we have set up development programmes in 62 countries and responded to many emergencies. Today we have a budget of around 150 million euros, with 3500 employees worldwide.

HI is engaged in an employment policy in favour of disabled workers. For further information about the association: http://www.hi.org. CONTEXT OF THIS POSITION:

In order to implement its development and humanitarian activities in its countries of interventions, Humanity & Inclusion / Handicap International (HI) mobilizes funding from a large range of institutional partners. The Institutional Funding Division (DFI) is responsible to identify and share funding opportunities for the operations and to strengthen the relations with the institutional donors in order to influence the donors’ strategies and anticipate the way their policies and calls for proposals are likely to develop. It sets the framework for compliance and respect for the donors’ rules, informs the programs about donors’conditions and requirements and controls that HI actions and management methods conform to these conditions and requirements.

DFI is composed of staff based at the HI Federation headquarters (Lyon, Brussels) as well as in National Associations (NAs). It includes a dedicated Institutional Funding North Europe (FINE) team of 8 people based in Brussels and Luxembourg, specifically in charge of relations with institutional donors from Benelux, Nordic countries and the European Union, under the management of the Head of

Institutional Partnerships North Europe (FINE).

The position is to act as Institutional Partnership Officer Luxembourg to support the Institutional Partnership Advisor and fits into the co-management of projects implemented with the HI Federation (FHI) and of funding contracts with the Luxembourg Ministry of Foreign Affairs, more specifically the pluri- annual framework agreement, and other institutional donors related to development and humanitarian aid projects supported by Handicap International in Luxembourg.

The position is based in Luxembourg, at the heart of the Programs Sector, in charge of the follow up and support of emergency, reconstruction and development projects supported by Handicap International in Luxembourg.

Under the responsibility of the Head of Institutional Partnerships North Europe, the Institutional Partnership Officer Luxembourg will work in close relationship with the members of the Institutional Funding North Europe (FINE) team. She/he is supported by the Support Officers based in Luxembourg.

MISSIONS AND LEVEL OF RESPONSIBILITY:

A. Donor relationship

The Institutional Partnership Officer Luxembourg will work closely with the Institutional Partnership Advisor in developing an institutional partnership strategy & multi-year action plan for his/her donors’ portfolio (Luxembourg) and monitoring its implementation. For this, he/she:

  • Supports to develop adequate understanding & anticipation of donors’ expectations & strategies, and ensures proper dissemination of knowledge on donors and analyses.

  • Assists in the negotiations with institutional partners & defends HI interests. For this, he/she:
    • Supports the participation and representation of HI at NGOs platforms on matters concerning funding and procedures of its donor’s portfolio
    • Supports the participation and representation of HI at meetings & events related to institutional funding and partnership by Luxembourg donors.
    • Ensures proper contracting and contract amendments with donors and partners.
  • Actively contributes to business development efforts and strategy. For this, he/she:
    • Ensures correct identification, qualification and dissemination of funding opportunities in his/her portfolio and supports the efforts made by the team towards other NE donors; Assists in providing proper support in arbitration, project framing, proposal writing & submission of projects proposals.
  • Assists in ensuring successful preparation of reports for Luxembourg donors through advice and clarification of the rules, according to the agreed standard. For this, he/she:
    • Defines the expected standards and carries out quality controls on the reports submitted to the donor
    • Applies problem-solving with HQ / field project staff if necessary (temporary need for substitution, modification of standard, training, …)
  • Supports to manage information on Luxembourg donors. For this she/he
    • Helps contributing to proper updates of contracts database (Navision)
    • Helps updating internal communication platform (HInside).

B. Support to compliance framework

The Institutional Partnership Officer Luxembourg helps define, disseminate and control the application of standards as per donors’ requirements. For this, he/she:

  • adequately supports to disseminate the donors rules and regulations to the programs (using on-line tools and training sessions)

  • supports to apply problem-solving if standard not applied (adapting standard, training, …)

C. Support the contract implementation

The Institutional Partnership Officer Luxembourg supports operations staffs in their funding strategy (Stratop/Stratech) & in the implementation of their contracts. For this she/he:

  • Supports project staff in interpreting & applying Luxembourg donors’ regulations

  • Supports project staff liaising with the donors or acts as in-between when required. *

  • In particular, he / she supervises the monitoring of a set number of countries within the multi-year development framework agreement with the support of global specialists within HIL, and ensures direct monitoring of humanitarian aid projects, in collaboration with the members of the Institutional Funding North Europe (FINE) team.

  • He / she contributes to guaranteeing with HIL donors the respect of the terms of the contracts, the conformity of the reports and the degree of achievement of the actions in line with the expected results.

  • He / she contributes, with the support of the financial manager of HIL and the financial managers of the FHI, to the financial monitoring of financing contracts (monitoring of fund payments by the donor, budgetary monitoring of projects and action programs supported by HIL)

D. Support to the promotion of HI, advocacy and networking

Keep HIL donors informed and help influence their policies and programming. As such, he / she helps relaying HI’s positioning, helping produce documents for donors, participates in events organized by or for donors.
He / she participate in formal and informal networks in his / her field (Cercle des ONGD, Humanitarian Aid group, etc.).

E. Contribution to HIL’s overall strategy

As part of the ANL’s 3-year plan, he / she will be solicited to contribute among other to ANL’s communication, EDS (education, development & awareness) and private fundraising actions. For example, he / she supports the coordination of the visits of the field actors in Luxembourg, and support the communication on projects with third parties (donor groups, local authorities and / or within the framework of projects awareness raising and development education).

F. To carry out these missions, the Institutional Partnership Advisor Luxembourg helps ensuring

a) Maintain a thorough knowledge and understanding of HI’s mission, activities and operations.
b) Maintain a high level of expertise on the donors in its portfolio (general conditions, guidelines) allowing it to relay this knowledge to the IFNE team.

PROFILE DESCRIPTION:

Education/qualification:

  • 4 years of higher education in a field relevant to the job, or equivalent experience
  • Languages: fluent French, English. Luxembourgish and German are an asset
  • In depth knowledge of project cycle management and MEAL tools
  • Basic knowledge in financial management

Professional experience and skills:

  • Experience of managing funding and/or development/emergency aid projects abroad or at NGO headquarters
  • Knowledge of the Luxembourg Ministry of Foreign Affairs guidelines and procedures is an asset
  • Experience working in matrix organization
  • Basic knowledge of funding instruments, mechanisms and priorities of Luxembourg donors required.
  • Interest for networking and lobbying
  • Strong interest in the Humanitarian and Development Cooperation field
  • Ability to prioritize and manage complex files

Interpersonal skills:

  • Autonomous, adaptable, and flexible
  • Teamwork and excellent interpersonal skills, both internally and externally, knowing how to adapt to different levels of intervention and multicultural environment.
  • Rigorous and organized
  • Resistant to stress and pressure
  • Entrepreneurial spirit, business developer
  • Ability to measure and take risks

JOB CONDITIONS:

  • Lunch vouchers, 13th month
  • The opportunity to interact and synergise with a dynamic and supportive team
  • The opportunity to actively contribute to the values and missions defended by Handicap International

APPLICATION:

Applications should be sent in English, with CV and motivation letter, latest on 31/07/2021, for a position to be filled as from 15/10/2021. Any references to current or past work is welcome.

Please send by email: l.merchi@hi.org

Applications will be considered on a rolling basis. Interested candidates are encouraged to apply at their earliest convenience.